#Count if then formula in excel how to

=LEN(A1)-LEN(SUBSTITUTE(A1,” “,“” ))+1 – We add 1 to the overall result as the total number of spaces is one less than the total number of words.In the above example, it would be 26-20 which is 6. LEN(A1)-LEN(SUBSTITUTE(A1,” “,“” )) – This would subtract the text length without spaces from the text length with spaces.LEN(SUBSTITUTE(A1,” “,“” ) – This part of the formula counts the total number of characters in the text that has no spaces.So the result, in this case, would be Letthecatoutofthebag. SUBSTITUTE(A1,” “,””) – This part of the formula removes all the spaces from the text.It includes the text characters as well as the space characters. LEN(A1) – This part of the formula returns 26, which is the total number of characters in the text in cell A1.To count the number of words, here is the formula I would use: =LEN(A1)-LEN(SUBSTITUTE(A1,' ',''))+1 Let’s say I have the following text in cell A1: Let the cat out of the bag Example 1 – When there is a single space between words

#Count if then formula in excel how to

So let’s see how to count the total number of words in each case.

There are multiple spaces between words.

There is a single space between each word.

So to get the word count, we can count these spaces instead of words and add 1 to the total (as the number of space would be one less the number of words). While Excel cannot count the number of words, it can count the number of spaces in a sentence. Suppose I have a sentence as shown below for which I want to get the word count.

Using VBA Custom Function to Count Words in Excelīefore I give you the exact formula, let’s quickly cover the logic to get the word count.

Example 2: When there are multiple spaces between words.Example 1 – When there is a single space between words.Here we discuss the COUNTIF Formula and how to use COUNTIF Function in excel along with practical examples and a downloadable excel template. This has been a guide to COUNTIF Function in excel.

The second parameter, ‘Criteria’ in the formula, is case insensitive.

Before using COUNTIF Function in Excel, we need to be understood properly that Where do we want to look? and What do we want to look for?.

A question mark matches any one character, and an asterisk matches any sequence of characters.

In criteria, the wildcard characters? and * can also be used.

According to this formula, each value must occur at least once in the data set, so when the count equals to 1, the value is unique. If you have values in the cells A16:D22 want to highlight cells with duplicate values, we will use the below formula:ĬOUNTIF Function counts each value the number of times in the data set or range.

For highlighting cells that contain unique values in a set of data, we can use a formula that returns TRUE when a value occurs just once.

Although Excel has many built-in options for highlighting data with conditional formatting, we can also highlight the data using a formula.

Highlight unique values in the below dataįor calculating the duplicate/Unique values, we will use the below formula:

For sales, city-wise will take the City field as the first parameter.Īpply the COUNTIF formula as per the required criteria, and the result is:.

For sales are done by sales employee will take the range of sales employee field.

For the Count of sales, we will take a range of sales amounts.

Let us understand the working of the COUNTIF Function in Excel by some COUNTIF Formula examples.

Under the criteria field, enter the condition in the form of a text, expression or a number that specifies which cells to be counted.ĬOUNTIF Function in Excel is very simple and easy to use.

Under the Range field, enter a range of cells from which you want to count.

It will open the Function Arguments pop-up as per the below screenshot:.

Please select the COUNTIF function from the drop-down list.

Then it will open the drop-down list on the left side as per the below screenshot:.

You can find this function under the ‘Formulas’ tab. It can be a number, text string, cell reference, or expression.ĬOUNTIF Function comes under the statistical function category, and it’s a built-in function in excel.

Criteria: This defines the condition that tells the function of which cells to count.

The COUNTIF Function in Excel has two arguments, i.e. The COUNTIF function also works with logical operators (,, =) and wildcards (*, ?). It can be used to count cells with text, numbers, or dates that match specific criteria. Excel functions, formula, charts, formatting creating excel dashboard & others What is COUNTIF Function?ĬOUNIF Function counts the cells that meet specific criteria or conditions.